RLB WORKSHOP & FACILITIES

TERMS & CONDITIONS

The following terms and conditions must be read and understood prior to any equipment being loaned from the Media Hub. Failure to present your card on collection will result in the inability to access your booking. (No Student Card = No Equipment)

GENERAL TERMS

All loaned equipment MUST be checked on collection and returned by the borrower and a member of the technical team. All damages must be indicated and noted.

• Equipment must be returned in the condition it has been issued.

• Equipment must not be left unattended unless left in a locked and secure room. Vehicles are not classified as safe or secure places, please refrain from leaving equipment in these environments.

• Equipment is only to be used for approved University work or programme modules.

• Equipment should only be collected once a booking confirmation has been received via an email to your University email address.

• Maximum booking length for all equipment is 72 hrs without consultation with the technical team and an academic. An extension of your booking can be granted at the Media Hub, if a shooting schedule or roster can be provided, or the activity or process requires a larger proportion of time to achieve the desired result.

• Equipment must not be taken abroad without a valid insurance policy to cover the loan period. A copy of your policy will be required by the Technical Team prior to booking any equipment for overseas use.

• Any loss or damage must be reported to the Technical team, responsibility must be taken for repair or replacement of the item(s).

COLLECTION

All equipment bookings must be collected within 15 minutes of the stated collection time. All failed collections will be reissued back to stock for others to access. All Studio bookings must be collected within 15 minutes of the stated collection time. All failed collections will be reissued back to stock for others to access.

SUSPENSIONS

All bookings must be returned before the stated time agreed when loaning any equipment. Late returns will incur a suspension for 1 week (7 days). No access to resources or facility will be permitted during a suspension period.

Any damage as a result of poor use to a resource or facility will be suspended until the matter has been resolved with the School Technical Management and an agreement of repayment has been identified.

Please be aware that suspensions are not here to obstruct, but to protect those who require the resources and facilities that are needed by offers. This is part of our drive for professional development.

BREAKAGES & LOSES

Any loss or damages must be reported to the Stores immediately and responsibility must be taken for repair or replacement of the item.

If an item is lost or damaged, access to the workshop maybe restricted, until an authorised agreement to repay the balance or replace the item has been agreed with the School Technical Manager.

TRAINING

Inductions maybe required prior to access of any specialist resources or facilities. This is to ensure safe and proficient use of resources / facilities are conducted and any Health & Safety training is provided.

To attend MODULE inductions, your programme leaders or tutors will make the appropriate arrangements.

For open access inductions to specialist areas please review induction schedules in the appropriate facility site via plymouth.siso.co (Smart Hub)

Certain resources may be held exclusively for stage 2 or 3 access. This is to allow specialist enhancements in training and delivery during further levels of study.

HEALTH & SAFETY

• Health & Safety procedures must be followed with ALL items of equipment or resources.

• Induction that require the safe use of equipment will be scheduled as part of any induction that requires a H & S briefing during inductions. Students cannot book equipment until these inductions have been attended and signed off by a Technical member of the team.

• All equipment is Portable Appliance Tested (PAT tested) and are visually checked on check out and restock of any electrical items.

• Students are required to bring appropriate PPE (googles, masks) and to wear suitable clothing and footwear within the workshop environments.

• A Risk Assessment will be required for any specialist media equipment or facility that requires field or location work and where risk or injury is likely in the event of the borrower or the crew using the resources for any practical tasks. The Risk Assessment must be related to the task associated with the loan and not just the equipment. This is part of your professional development and will be a mandatory field during any loan of all resources associated with fieldwork.

INSURANCE

• Public Liability cover is provided for work and projects conducted by the University of Plymouth. Please be aware that cover is only given if we have reduced or controlled any mitigating Risks and Hazards. This must be captured in a risk assessment and associated with the activity when making a booking.

• Equipment Insurance. We are only covered for high priced resources housed in our facilities as the University has an excess of £5,000.00 for items exceeding this. Small items are not covered by insurance, so we recommend that high risk field work and other activities conducted, a separate insurance policy should be sourced.

• Equipment Insurance Abroad. Equipment must not be taken abroad without a valid insurance policy to cover the loan period. A copy of your policy will be required by the Technical Team prior to booking any equipment for overseas use